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An admissions and fee system for schools, colleges and coaching institutes: every enquiry answered the same day, campus visits booked and reminded, and fees followed up until they are paid.
In season, an enquiry not called back the same day is often already talking to two other schools. Late calls are the cheapest admissions to lose.
A visit is the strongest signal a parent gives. Without a set follow-up after it (a call, the fee structure on WhatsApp, a second visit), many go quiet.
Dues build up term by term when reminders depend on one person. That is money you have earned and not collected.
Without the source on every enquiry, next season's budget goes where last season's went, whether or not it worked.
Existing parents are the cheapest source of next year's admissions, and the ones least often asked.
Free, no sign-up. The calculators open with example numbers, not averages; replace them with yours.
Six layers, installed in order. The same method as every business, in your industry's words.
Walk last season end to end: the enquiry register, counselling notes, visit log, admission forms and the fee ledger. Find where enquiries and fees were lost.
Growth Diagnostic →An admissions page with fee ranges, facilities and a campus-visit booking form, and a Google Business Profile with real parent reviews.
Credibility Builder →A season plan: what to spend in your admission window, on which channels, with the source captured on every enquiry.
Demand Engine →Every enquiry answered on WhatsApp in minutes, given to a counsellor, called the same day, visit booked and reminded, and followed up after the visit until the fee is paid or the parent says no.
Conversion System →One admissions pipeline for every counsellor, fee reminders by due date, and written routines for the front desk and counsellors.
Operations System →A weekly season dashboard for the principal or trustee: enquiries by source, visits, applications, admissions, seats left and fees due.
Growth Partner (monthly) →Enquiries sit in a gate register and in counsellors' phones
One enquiry form and WhatsApp number on every channel, tagged by source
Layer: ConvertEvery Monday the principal sees how many enquiries each source brought
Enquiries wait until a counsellor remembers to call back
Instant reply with the prospectus; a counsellor assigned and calling the same day
Layer: ConvertEvery enquiry has a named owner and a next step
Campus visits are not recorded, and nobody calls after them
Visit reminder the day before, and a follow-up sequence after every visit
Layer: ConvertParents who visited hear from the school until they decide
Fee reminders go out when the accounts clerk has time
Fee reminders by due date on the parent's WhatsApp; an overdue list for accounts
Layer: OperateFee follow-up runs on dates, not on the accountant's memory
Season spend split across hoardings, a newspaper and social media
A weekly season dashboard: enquiries, visits and admissions by source
Layer: Measure & RunNext season's budget is set from this season's source report
An illustration of how the system fits a typical business of this kind. It is not a client story and claims no result. To see what these changes are worth at your own numbers, use the school and college admissions calculator.
The order changes if the diagnostic finds a bigger leak. Timelines depend on how quickly we get information and approvals from your side.
Growth Diagnostic: how an enquiry becomes an admission and a fee receipt today, with last season's numbers pulled from the registers.
One enquiry inbox: every channel's form and WhatsApp number feeding one list, with the source on each enquiry.
The counsellor routine: assignment rules, the same-day call, visit booking and reminders, and the post-visit follow-up.
Fee reminders by due date, and the first weekly admissions report to the principal.
All prices exclude 18% GST. Ad spend, software licences and messaging charges are paid by you directly.
Path A: fix one layer first
Find exactly what's holding growth back, and what to fix first
Timeline: 1–2 weeks
By annual turnover
Every enquiry answered in minutes and followed up until it closes
Timeline: 3–6 weeks
Details about the Conversion System →Sales, orders and the team running on one system, not on you
Details about the Operations System →A business growth partner: your numbers every week, a monthly review and a team that executes
Timeline: Starts within 2 weeks, then monthly
Details about the Growth Partner (monthly) →Path B: or get the complete system
Other industries
The Growth Diagnostic maps how enquiries, orders and cash move in your business today and ends with a 90-day plan.
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